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Diocesan Pastoral Development Coordinator - Catholic Diocese of Ballarat, Ballarat, VIC

Position Description

Position Title: Diocesan Pastoral Development Coordinator
Position: Full time
Hours per week: 37.5 hours (full time)
Remuneration: TBA according to qualifications and experience
Reports to: Vicar General
Contract: One year contract with ongoing contract after review
Location: Main location is Ballarat (Diocesan Office)


Authorised by: Bishop of Ballarat, 8 March 2019


Primary Objective

The Diocesan Pastoral Development Coordinator will facilitate and develop current initiatives, programmes and work activities, and develop new opportunities in order to strengthen and support Diocesan and Parish faith life in the Catholic Diocese of Ballarat.

Major Accountabilities

1. Provide pastoral services in the areas of

1.1. Supporting and developing Diocesan and Parish Life
1.2. Pastoral Planning
1.3. Faith Formation for Adults and Young Adults

2. Be the Executive Officer and member of key Diocesan Groups:

2.1. Bishop’s Advisory Council
2.2. Diocesan Pastoral Council

3. Provision of Professional Support to the Bishop

Position reporting to the Diocesan Pastoral Development Coordinator :the Diocesan Youth Ministry Coordinator.

The Diocesan Pastoral Development Coordinator works with diocesan colleagues, in particular the Pastoral Ministry Office with regard to effective diocesan communications, and national colleagues in the areas of Evangelisation, Lay Ministry, Pastoral Planning, Pastoral Research.

Specific Responsibilities

1.1 Supporting and Developing Diocesan and Parish Life

1.1.1 Develop and implement evangelisation strategies within the diocese.
1.1.2 Provide support and/or resources to parishes to facilitate the development of parish life, and assist with the identification and furthering of local priorities
1.1.3 Facilitate opportunities for laity across the diocese to develop skills in the areas of leadership and governance and other aspects of parish life
1.1.4 Write articles for diocesan publications and preparing material for the diocesan website
1.1.5 Prepare publicity items to inform parishes
1.1.6 Other parish liaison as needed or requested

1.2. Pastoral Planning

1.2.1. Provide advice to the Bishop and others on matters pertaining to the continuing development of Diocesan Pastoral Planning strategies and processes
1.2.2. Compile relevant data (e.g. census, mass counts) to inform pastoral planning and decision-making in the diocese and parishes
1.2.3. Research and prepare information on alternative Diocesan / Parish structures in response to changing diocesan demographics and needs

1.3 Faith Formation for Adults and Young Adults

1.3.1 Facilitate the Diocesan Lay Pastoral Ministry Program including liaison with Dayton University VLCFF and the Diocesan Lay Pastoral Ministry Program Committee.
1.3.2 Implement a range of Faith Formation opportunities for Adults and Young Adults
1.3.3 Support and resource (as possible) diocesan and parish groups in implementing their own faith formation initiatives.

2.1 Bishop’s Advisory Council member and Executive Officer

2.1.1 Co-ordinate the activities of the Bishop’s Advisory Council (BAC) in consultation with the other members of the BAC Executive
2.1.2 Provide research support to BAC, develop agendas, prepare briefing documents, develop position / discussion papers.
2.1.3 Manage the BAC Risk Management Strategy and Register
2.1.4 Member of the Diocesan Plenary 2020 Preparation Committee
2.1.5 Member of the Clergy Development and Skills Committee
2.1.6 Member of particular Task Groups of the Bishop’s Advisory Council as required

2.2 Diocesan Pastoral Council member and Executive Officer

2.2.1 Plan and coordinate the meetings of the Diocesan Pastoral Council (DPC) in consultation with the Bishop
2.2.2 Develop agendas, provide research support, briefing documents, and discussion papers for the DPC
2.2.3 Facilitate the Diocesan Pastoral Council in their effective liaison with the Bishop and the communities of the diocese

3.1 Provision of Professional Support to the Bishop

3.1.1 Prepare pastoral reports for Bishop’s Visitation of parishes
3.1.2 Prepare Parish Pastoral Profiles for Bishop as required
3.1.3 Prepare other briefing papers as required by the Bishop
3.1.4 Undertake research as needed by the Bishop
3.1.5 Other duties as mutually agreed

The Diocesan Pastoral Development Coordinator will develop and manage budgets for these work areas as required, in liaison with and reporting to the Diocesan Business Manager.
Organisational Environment

Information about the Catholic Diocese of Ballarat can be found on the Diocesan website: www.ballarat.catholic.org.au

This position is part of the Office of the Bishop of Ballarat and liaises with other members of that office.

The work of the Diocesan Pastoral Development Coordinator will require some travel within the diocese to visit parishes, meet with people, and facilitate gatherings. A diocesan car is provided. Some interstate participation in conferences may be required. Occasional overnight stays will be required. The position may require some work on weekends and/or evenings. Time in lieu is to be taken.

Safeguarding, Risk, Work Health and Safety

The Diocesan Pastoral Development Coordinator will:

  • Comply with the Diocese’s Code of Conduct and other Safeguarding and Professional Standards Policies.
  • Observe safe work practices in accordance with training and instruction given, and report any risk to the immediate supervisor. Risks arising in the workplace may be financial, site, task, or person specific, or related to safety.
  • Promote and implement work health and safety and risk mitigation processes within the work environment.
  • Comply with Diocesan work policies, including IT and social media, and diocesan health and safety practices.
  • Identify, report, and take action where appropriate, risks/hazards in order to eliminate or mitigate against the risk recurring.
  • Participate in the consultative processes provided by the Diocese.

Key communications for the Diocesan Pastoral Development Coordinator are with:

  • The Bishop
  • The Vicar General
  • The Diocesan Youth Ministry Coordinator
  • Other staff members of the Bishop’s Office, including the Pastoral Ministry Office and the Diocesan Finance Office
  • Parishes including Parish Priests and parish leadership groups
  • Other organisations and groups as planned, including Catholic Education Ballarat
  • Colleagues in other dioceses and the national Catholic organisations related to the areas of work.

Knowledge, Skills and Experience

  • Demonstrated reliability and ability to use initiative and exercise good judgement within the parameters of the position.
  • Demonstrated ability to be both self-motivated and to work as part of a team.
  • Theological qualification at tertiary level.
  • Experience in pastoral ministry or associated field.
  • Good communication skills, and very good written and verbal expression.
  • Demonstrated leadership skills including speaking in public.
  • Good computer and social media skills.
  • An understanding of and a commitment to promote the principles of Catholic Social Teaching and Gospel values within the work environment.
  • A positive vision for parish life, inspired by Catholic Christian faith.
  • Research experience would be helpful.
  • Experience in event organisation and management would be helpful.
  • A current Working With Children Check.
  • A current Victorian Drivers Licence (throughout the appointment).

The Diocese is an equal opportunity employer.

The successful applicant must be eligible to work in Australia. As part of finalising the appointment, a Police Check will be required.

To Apply

Your application should include the following:

  • a statement or letter addressing the Position Description (particularly the sections ‘Major Accountabilities’ and ‘Knowledge, Skills and Experience’) and including any other relevant information;
  • your curriculum vitae;
  • your contact details;
  • the names, roles and phone contacts of three referees.

Please send your application to [email protected] by 5pm on Friday 26 April 2019. The start time for the position is flexible, and will commence as soon as practical for the successful applicant. For any queries regarding the position, please phone the Vicar General, Fr Kevin Maloney, on 0419 305 848.

Use of Personal Information

In applying for this position, you will be providing the Diocese of Ballarat with personal information. We will collect this information in order to assess your application. If you do not provide the information requested, or assist us in obtaining the information, we may not be able to consider your application.

We may disclose your information to a third party, including any referees whose contact details you provide.

For more information about how the Diocese handles your personal information, how to access and correct it, how to make a complaint and how we handle complaints, please see our privacy policy available at our webiste.

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