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Project Officer: School Advisory Council - Catholic Education Sandhurst Limited, Bendigo Shepparton or Wangaratta, VIC

Position Description (PDF)

  • POSITION TITLE: Project Officer:School Advisory Councils
  • REMUNERATION SCALE:As per Victorian Catholic Education Multi-Enterprise Agreement
  • REPORTS TO:Assistant to the Director: Leadership Development
  • FULL TIME EQUIVALENT: .60 FTE (negotiable)
  • LOCATION: Bendigo,Shepparton or Wangaratta

Primary Objectives

The Project Officer: School Advisory Councils is responsible for oversight of the role of School Advisory Councils in the Sandhurst Diocese. This Project Officer will play a vital role in supporting the role of Advisory School Councils as Sandhurst schools move to incorporation.

This position is part-time for a fixed-term period of two years, commencing January 2021.

Organisational Environment

From January 2021, Catholic Education Sandhurst Limited (CESL) will be the newly instituted authority responsible for fifty-two schools across the Diocese of Sandhurst. It will also provide support and assistance to four secondary colleges owned and operated by Religious Institutes.

CESL participates and cooperates in the work of the Catholic Education Commission of Victoria (CECV), which has key responsibilities for the allocation and distribution of government funding, facilitating cooperation across the four Victorian Dioceses, and in working and cooperating with government statutory authorities.

The Director of Catholic Education acts as Chief Executive Officer for the Board of CESL and within its delegation schedule in the organisational, administrative, support and service matters related to Catholic schools within the Diocese.

The Director of Catholic Education and all delegations via that position operate within the parameters of Canon Law and the Catholic Church structures and processes. CESL will be the controlling and employing authority for its schools, and acknowledges and respects the role of Parish Priests within the parish communities in which schools are located and supported.
School Advisory Councils play a vital role in ensuring parents can provide informed feedback, advice and practical support to the Principal about how the school can best enact its vision and mission in the provision of Catholic education. They are also a valuable source of feedback and information sharing for the Board of Catholic Education Sandhurst Ltd.

Key Responsibilities

The Project Officer: School Advisory Councils will:

  1. Provide high quality and responsive advice, direction and support for School Advisory Councils by:
    • Assisting Principals in the formation and development of their Councils
    • Developing and delivering formation for leaders of School Advisory Councils
    • Providing formation for Catholic Education Office staff to enable them to assist Principals at the local level to lead effective School Advisory Councils
    • Providing advice and assistance in the formulation of School Advisory Council terms of reference
    • Recommending strategies for professional development and formation of School Advisory Council Chairs
    • Identifying needs, developing and delivering education and training programs to School Advisory Council Chairs
    • Recommending strategies for continuous improvement
  2. Assist with School Advisory Council meetings as required by:
    • Attending meetings (either in person or delegated).
    • Reviewing and providing guidance regarding Agenda items and supporting documents.
    • Supporting Advisory Council Chairs in the effective running of meetings
  3. Work with Principal Consultants, ensuring School Advisory Councils adhere to and follow the School Advisory Council Terms of Reference and, where required, make recommendations for improvement.
  4. Enable and enhance communication between School Advisory Councils and Catholic Education Sandhurst Ltd, providing feedback from the local level to the CES Ltd Board.
  5. Compliance with the policies and procedures of the CEO’s Occupational Health and Safety (OHS) Management System, including requirements to report and eliminate hazards, follow instructions, and participate in training and consultation processes.

Identified Challenges

The key identified challenge of this role are:

  • To act in the provision of advice and guidance to influence decisions and practices whilst not holding the decision-making authority
  • To balance relationships and build a culture of mutual trust and respect
  • To self-manage work schedules and priorities within the requirements of the organisation and without close supervision.


The Catholic Education Office is intentionally structured to promote the professional understanding of co-responsibility and co-accountability. Within this structure, this role is responsible:

  • Assistant to the Director: Leadership Development
  • For, in regard to the CEO Budget:Nil
  • For, in regard to CEO staffing: Nil

Key Relationships

  • Assistant to the Director: Leadership Development, School Principals and leadership teams
  • Directorate Team and Principal Consultants
  • Knowledge, Skills and Experience Required


  • An understanding of Catholic ethos and how this informs working relationships
  • A sound understanding of school governance and educational leadership
  • Deep knowledge of the role School Advisory Councils play in effective school improvement
  • A commitment to continuous improvement and strategic development


  • High level competency in Microsoft products, including Word, Excel, PowerPoint, Publisher
  • Highly effective communication skills, including dealing with difficult e conversations, as well as excellent negotiation skills
  • The ability to develop and create presentations, facilitate workshops and training events
  • Strong interpersonal skills, a courteous, sensitive and understanding manner in dealing with people
  • Ability to resolve workplace issues whilst maintaining privacy and confidentiality.
  • Ability to work without close supervision and to act independently where appropriate
  • Proven ability to participate collaboratively and constructively with peers and other stakeholders as well as initiative and effective personal judgement when working alone
  • Proven ability and willingness to operate and both an operational and strategic level ü
  • A valid Working With Children Check
  • A full driver’s licence
  • Experience working in Catholic Education

Sandhurst schools are committed to promoting the safety, wellbeing and inclusion of all children

Please visit Catholic Education Sandhurst website to download the application package and once completed email your application to [email protected]

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