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OHS Advisor - Catholic Education Office - Sandhurst, Bendigo Shepparton or Wangaratta, VIC

Position Description (PDF)

POSITION TITLE: OHS Advisor
REMUNERATION SCALE:As per Victorian Catholic Education Multi-Enterprise Agreement
Anticipated salary range $106,300 to $124,516

REPORTS TO:Assistant to the Director: Legal & Human Resources
FULL TIME EQUIVALENT: 1.0 FTE
LOCATION: Bendigo, Shepparton or Wangaratta
AUTHORISED BY: Director of Catholic Education

Primary Objectives

The OHS Advisor supports Catholic Education Sandhurst Limited (CESL) through the provision of high-quality Injury Management and Occupational Health and Safety advice and support.

The incumbent will further be responsible for coordinating the safety, health and injury prevention activities within CES; providing support to School and CEO Team Leaders, and leading the development and embedding of a safety culture with proactive safety and injury management.

Organisational Environment

From January 2021, Catholic Education Sandhurst Limited (CESL) will be the newly instituted authority responsible for fifty-two schools across the Diocese of Sandhurst. It will also provide support and assistance to four secondary colleges owned and operated by Religious Institutes.

CESL participates and cooperates in the work of the Catholic Education Commission of Victoria (CECV), which has key responsibilities for the allocation and distribution of government funding, facilitating cooperation across the four Victorian Dioceses, and in working and cooperating with government statutory authorities.

The Director of Catholic Education acts as Chief Executive Officer for the Board of CESL and within its delegation schedule in the organisational, administrative, support and service matters related to Catholic schools within the Diocese.

The Director of Catholic Education and all delegations via that position operate within the parameters of Canon Law and the Catholic Church structures and processes. CESL will be the controlling and employing authority for its schools, and acknowledges and respects the role of Parish Priests within the parish communities in which schools are located and supported.

Key Responsibilities

  1. Provide high quality and responsive OHS advice and services, including:
    • establishing and maintaining effective relationships with internal and external stakeholders including school leaders and diocesan staff
    • interpreting and supporting the application of OHS legislation and policies
    • assisting school leadership with the management of OHS concerns, including safety committees, emergency management, safety risks and incident investigations
  2. Lead the development and embedding of a safety culture across Catholic Education Sandhurst Ltd, through:
    • contributing to workplace safety and the reduction of workplace injuries
    • responding to, relaying and distributing information regarding safety at work as appropriate
    • supporting schools in the review, and enhancement, of the design and implementation of current safety systems and programs
    • engaging with key CESL and school leaders to ensure a comprehensive understanding of OHS responsibilities and obligations
    • supporting OHS implementation and OHS continuous improvement
    • when required, supporting WorkSafe inspection visits and the implementation of corrective actions
    • facilitating required training, including OHS Inductions and OHS awareness
  3. Provide injury management services in a proactive manner, including:
    • providing advice in relation to WorkCover claims and work-related injuries
    • providing support in all injury management and Workers Compensation claims, including support for Return to Work processes
    • communicating and liaising with CESL’s WorkCover insurer
    • preparing reports, resources and other documentation that track injury trends and other related data collation
  4. Coordinate and advocate for the utilisation of the applicable compliance platform in relation to OHS across the Diocese of Sandhurst, including:
    • providing support and advice in the development, implementation, documentation and dissemination of relevant policy, procedures, processes within the platform relating to OHS compliance
    • supporting schools with the implementation of the compliance system and the maintenance of their portals, in regard to OHS compliance
  5. Compliance with the policies and procedures of the CEO’s Occupational Health and Safety (OHS) Management System, including requirements to report and eliminate hazards, follow instructions, and participate in training and consultation processes.

Identified Challenges

The key identified challenge of this role are:

  • To act in the provision of advice and guidance to influence decisions and practices whilst not holding the decision-making authority in schools
  • To self-manage work schedules and priorities within the requirements of the organisation and without close supervision

Accountability

The Catholic Education Office is intentionally structured to promote the professional understanding of co-responsibility and co-accountability. Within this structure, this role is responsible:

Assistant to the Director: Legal & Human Resources
For, in regard to the CEO Budget:Nil
For, in regard to CEO staffing: Nil

Knowledge

  • An understanding of and willingness to work within the Catholic ethos -ESSENTIAL
  • Experience in OHS policy implementation with strong attention to detail-ESSENTIAL
  • Deep knowledge of OHS legislation, International Risk Management -Standard ISO AS/NZ 31000 and the Australian Compliance Standard AS 3806-ESSENTIAL
  • A commitment to child safety with a knowledge of the Child Wellbeing and Safety Act 2005-ESSENTIAL
  • A minimum of Certificate IV in Work Health and Safety -DESIRABLE
  • Return to Work Coordinator qualifications-DESIRABLE

Skills/Abilities

  • High level competency in Microsoft products, including Word, Excel, PowerPoint, Publisher- ESSENTIAL
  • Highly effective communication skills, including dealing with difficult e conversations, as well as excellent negotiation skills- ESSENTIAL
  • The ability to create presentations and manage workshops and training events-ESSENTIAL
  • Strong interpersonal skills, and courteous, sensitive and understanding manner in dealing with people- ESSENTIAL
  • Ability to resolve workplace issues whilst maintaining privacy and confidentiality- ESSENTIAL
  • Ability to work without close supervision and to act independently where appropriate ESSENTIAL
  • Proven ability to participate collaboratively and constructively with peers and other stakeholders as well as initiative and effective personal judgement when working alone ESSENTIAL
  • Proven ability and willingness to operate at both an operational and strategic level ESSENTIAL
  • A valid Working With Children Check ESSENTIAL
  • A full driver’s licence ESSENTIAL
  • Experience working in Catholic Education- DESIRABLE

Please visit Catholic Education Sandhurst website https://www.ceosand.catholic.edu.au/ and download the application package. Once completed please email your application to [email protected]

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