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Executive Officer – Supporting the Archbishop - Catholic Archdiocese of Melbourne, East Melbourne, VIC

Position Description (PDF)

  • Executive role
  • Permanent full-time position
  • East Melbourne location

About CAM

Presided over by the Archbishop, the Catholic Archdiocese of Melbourne (CAM) is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.

About the role

The Executive Officer provides strategic administrative support to the Archbishop of Melbourne. The top priority of this position is supporting the Archbishop to ensure he uses his time effectively in the pursuit of missionary and organisational goals. This will be achieved by managing an effective executive function with optimal coordination and communication across the Archdiocesan Leadership teams across the Church.
The Executive Officer works in close collaboration with the Chancellor/ Chief of Staff and is a key member of the Office of the Archbishop team. While reporting directly to the Archbishop, the role sits under the day-to-day management of the Chancellor/ Chief of Staff serving as a confidential executive administrator to the Archbishop.

Key responsibilities:

  • Provide high level executive support to the Archbishop including but not limited to:
    • Lead support to internal and external parties with a high level of professionalism
    • Manage the Archbishop’s appointment calendar, strategically scheduling and prioritising meetings to maximise the Archbishop’s engagement.
    • Organisation of meetings including preparation of agenda, completion of professional minutes, collation of papers and management of the reporting actions.
    • Screens and manages the Archbishop’s emails, phone calls and visitors ensuring appropriate and timely follow-up.
  • Draft high-level correspondence on behalf of the Archbishop by pre-empting and preparing reports, presentations and documentation from reading, researching collating and analysing information in advance.
  • Coordinate Executive Assistants to develop documents and manuals for corporate use ensuring a consistent standard.
  • Support the Executive Leadership Team to deliver on their objectives with high level administration support for meetings and identified projects including meeting and papers coordination.
  • Arrange the Archbishop’s travel, process travel expense reports, obtain and prepare required documentation including entry requirements, trip portfolios and advances.

About you

  • Bachelor’s degree in an appropriate field (business administration, non-profit management or similar)
  • Minimum of 5 years’ experience in an executive support role, supporting CEO/Senior Executive teams
  • Committed Catholic
  • Excellent communicator and interpersonal skills with a strong service focus
  • Exceptional organisation and administration skills including preparation of documents and reports

Why work for CAM

At CAM we live our values:

  • Collaborative and can build engagement around a common purpose
  • Energy and passion for Gospel Mission – be informed by the needs of the people we serve
  • Flexible and agile in how to respond to ever changing needs
  • Accountability and delivery
  • Foster solutions within the communities
  • Stewardship care

As an employee of CAM, you are joining an organisation that’s’ primary purpose is at service of the people of God. Your role will be interesting, challenging and highly rewarding – every day will be different.

You should also join us because….

  • We are offering a permanent full-time role working in our East Melbourne office
  • We are offering a competitive remuneration package with salary packaging options
  • You will become a part of our energetic, driven and supportive team of people

How to apply

If this sounds like you, we would love to hear from you. Applications are to be sent to [email protected] by 15 July 2022. Please submit a cover letter along with a current resume. For further information contact Annie Carrett, Director Archbishop's Office on [email protected]

Employment with CAM is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia

CAM Information

If you would like to find out more about us, please go to http://melbournecatholic.org

Please note: in line with Government requirements, the Catholic Archdiocese of Melbourne has mandatory COVID-19 vaccination requirements for all employees working on-site unless assessed as exempt. Evidence of vaccination will be required to be provided during the recruitment process.

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.

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