The Opportunity

Journey with us on our Mission in a role that is integral to the spiritual and administrative heartbeat of our Diocese as the Bishop’s Office Executive Assistant Support. Permanent, full-time position based in Newcastle West, NSW.

The Diocese of Maitland-Newcastle is seeking a dedicated, faith-driven individual to join the Bishop’s Office as the Bishop’s Office Executive Assistant Support. This unique role provides invaluable assistance to the Executive Assistant to the Bishop, ensuring the Bishop’s pastoral and administrative responsibilities are met with efficiency, professionalism, and discretion.

As a key member of the Bishop’s Office, you will work within a close-knit, collaborative team supporting the Bishop in his mission as Chief Shepherd of our diocese. Guided by Catholic values, you will help prioritise and coordinate Holy Days, Episcopal events, pastoral duties, and sacramental life across the diocese, allowing the Bishop to fully engage in the spiritual, pastoral, and community commitments of his ministry.

In this trusted role, you will assist in managing the Bishop’s schedule, coordinating Confirmation and other diocesan events, and facilitating clear and confidential communication with priests, parish leaders, and diocesan teams. You will serve as a liaison with the Australian Catholic Bishops Conference, the Bishops of NSW & ACT, and various committees, ensuring that the Bishop is well-prepared for all responsibilities. You will also undertake research on behalf of the Bishop to support him in the preparation of public addresses, pastoral letters and other documentation that he wishes to publish as the Bishop of Maitland-Newcastle.

We invite applicants of the Catholic faith who have a strong commitment to serving in a role that is integral to the spiritual and administrative heartbeat of the Diocese. This position requires exceptional organisational skills, a keen attention to detail, and a natural ability to build positive, collaborative relationships with both internal and external stakeholders.

If you feel drawn to this meaningful work and are called to support the Bishop’s mission and pastoral care, we encourage you to apply and become an essential part of our diocesan community.

POSITION DESCRIPTION

The Bishop’s Office Executive Assistant Support reports to the Bishop’s Office Manager and provides assistance to the Executive Assistant to the Bishop, who will direct the day-to-day tasks of this role.

As a member of the Bishop’s Office staff, the Bishop’s Office Executive Assistant Support will form part of a collaborative team who work closely with the Bishop to support him as Chief Shepherd of the Diocese of Maitland-Newcastle.

The Bishop’s Office Executive Assistant Support will provide a high level of executive support to the Executive Assistant to the Bishop to ensure that the Bishop’s diary is managed efficiently; and that the Bishop’s pastoral and administrative responsibilities are coordinated effectively.

The Bishop’s Office Executive Assistant Support must build and foster positive and collaborative relationships with key internal and external stakeholders to support the Bishop and his Executive Assistant.

The Bishop’s Office Executive Assistant Support holds a position of trust and will at all times exercise discretion, judgement, initiative and confidentiality.

The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.

EXPERIENCE/CRITERIA

• A capacity to understand, promote and model the Catholic mission of the Diocese of Maitland-Newcastle.
• High level of communication and interpersonal skills, both oral and written, and an ability to build relationships with a variety of stakeholders including Priests, Parishes, Heads of Agencies and other diocesan staff
• Exceptional organisational and time management skills.
• Flexibility and willingness to adapt to changed timelines, deadlines and significant events
• Demonstrated ability to maintain a high level of confidentiality.
• High level of proficiency in use of common office computer applications eg., Office 365, Electronic Document Records Management System (HPE Content Manager) etc.

QUALIFICATIONS

• Commitment to the life and the teachings of the Church, expressed through participation in a parish or community.
• Business Administration Diploma or Certificate IV or equivalent.
• Previous experience in an executive support role (Desirable).

To Apply

Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

• Why you want this role and how it aligns with your career goals.
• Your qualifications and experience in a similar position.

For further information regarding this position, please contact Christopher Voigt – [email protected].

Please note that applications will be reviewed and shortlisted as received up until 14th November 2024 – 11.59pm 

Should a suitable candidate be identified during the advertising process, this position may be filled prior to the identified closing date.

Additional information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.

All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.