Reporting to: CEO, Harvest Journeys

Location: On-Site, Surry Hills NSW, Australia / Hybrid as required

Duration: Part time, 2–3 days per week, with a view to full time

Commencement: February 2026

Background:

Harvest Journeys is a privately owned Catholic tour specialist and Australia’s market leader in group pilgrimage journeys to locations all around the world. Operating now for 40 years, the company has developed an extensive programme of scheduled and customised tour departures along with the co-ordination of World Youth Day movements and other major events on the Church’s calendar.

Over many years Harvest has been responsible for designing and operating successful group pilgrimages and study tours on behalf of Catholic organisations, schools and parishes across Australia, New Zealand and the USA.

Our Group Consultants play a vital role in ensuring the travel and touring arrangements of these groups and our pilgrims are coordinated in a professional and seamless manner. The role will encompass a direct working relationship with pilgrims in servicing their enquiries, booking their travel arrangements through to successfully finalising their pilgrimage documentation.

The Role:

As Accounts Officer you will be responsible for the financial operations that underpin the outbound tour business. You will ensure that payments to suppliers are completed accurately and on time, income from customers is recorded and reconciled, and that the company’s financial records are compliant, accurate, and timely. You will also work closely with operations, bookings, suppliers, and international offices to support the finance function.

Responsibilities:

Accounts Payable

• Process supplier invoices, ensuring they match purchase orders or contracts and have the appropriate approvals
• Schedule and perform supplier payment runs, including urgent out-of-cycle payments
• Maintain supplier records and manage onboarding of new suppliers
• Respond to supplier queries regarding invoices and payments in a timely and professional manner

Accounts Receivable

• Issue customer invoices related to tours, bookings, and deposits
• Monitor incoming payments and reconcile receipts
• Follow up overdue accounts
• Issue monthly statements or reports to customers or agents as required

Reconciliation and Reporting

• Reconcile bank accounts and credit card statements
• Reconcile supplier statements on a monthly basis
• Assist with month-end and year-end financial close
• Prepare financial reports for management

Financial Administration and Compliance

• Maintain accurate financial records including invoices, contracts, and reconciliations
• Ensure compliance with internal financial policies and relevant regulations (e.g. GST, foreign currency, overseas supplier invoicing)
• Assist with audits as required

Collaboration and Process Improvement

• Liaise with bookings and operations teams to understand supplier obligations and payment schedules
• Work with management to improve financial systems and processes to increase efficiency and reduce errors
• Assist with cash flow forecasting and supplier payment planning

Skills and Experience:

• Minimum 2–4 years’ experience in accounting or bookkeeping, particularly accounts payable and receivable
• Experience in travel, tourism, or a similar service-based industry preferred
• Working knowledge of accounting software or ERP systems; travel or tour accounting systems an advantage
• Strong computer literacy, including Excel, Word, and email, with confidence handling large data sets
• Excellent attention to detail and ability to meet deadlines
• Ability to manage multiple tasks concurrently and prioritise effectively
• Strong communication skills with the ability to liaise with internal teams, suppliers, and customers
• Problem-solving mindset with the ability to work independently and collaboratively
• Understanding of foreign currency and travel-related supplier arrangements an advantage

Qualifications:

• Tertiary qualification in Accounting, Commerce, Finance, or Business is desirable
• Relevant bookkeeping or accounting certification or training (e.g. Cert IV, Diploma) beneficial

What we offer:

• Competitive salary and benefits (to be specified)
• Opportunity to work in a dynamic travel and tourism environment with global exposure
• Learning and career development opportunities, including scope for increased responsibilities
• Collaborative and supportive workplace culture

How to Apply:

Please submit your resume or CV along with a cover letter outlining how your experience aligns with the role, particularly in supplier payments, customer invoicing, reconciliations, and working within a travel, tourism, or service-oriented environment.

Email: [email protected]

Closes: February 8, 2026