Administration Assistant, Academic Record Office – Catholic Theological College

📍 East Melbourne, VIC | Part-time (3 days per week) | 12-month Fixed Term Position

Catholic Theological College (CTC) is seeking a proactive Administration Assistant to join our Academic Record Office (ARO) team on a 12-month fixed term basis.

In this role, you’ll provide vital administrative support to the College Registrar and be the first point of contact for our Learning Management System (ARK), helping students and lecturers get the most out of their learning experience.

About Us

Catholic Theological College was established in 1972 by a group of dioceses and religious orders which agreed to act together as a confederated body in academic matters. CTC is committed to the highest standards of teaching and research in philosophy and theology, within the Catholic tradition. It collaborates in the Church’s mission to spread the Gospel and provides academic formation for people committed to the pastoral service of the Church. CTC offers a range of undergraduate and postgraduate courses, as well as opportunity for higher degrees by research.

Key Responsibilities

• Support students and staff in navigating and using the Learning Management System (ARK).
• Manage general admin tasks like monitoring emails, voicemails, and preparing internal communications.
• Assist with updating academic records and maintaining accurate documentation.
• Provide support for projects and programs as needed.
• Handle sensitive information with discretion and confidentiality.

What You’ll Bring

• Experience with Learning Management Systems (highly desirable).
• Strong organisational and time management skills.
• A team-oriented mindset and a proactive approach to problem-solving.
• Excellent communication skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Why Join Us?

At Catholic Theological College, you’ll be part of a welcoming and mission-driven team that values learning, service, and integrity. This is a fantastic opportunity to contribute to a vibrant academic community.

Ready to Apply?

If you believe this opportunity aligns with your skills and experience, we welcome your application. Please submit your resume and a cover letter outlining your interest and experience.

Please note: We will be reviewing applications on a rolling basis, if you believe this role might be for you, please apply as soon as possible.

To be successful in this role you must hold valid working rights in Australia.

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing and dignity of all children and vulnerable adults. It is a requirement across our organisation that all clergy, employees and volunteers have a valid working with children check.