About Us

The Catholic Diocese of Broken Bay (Diocese) is home to more than 215,000 Catholics and exists to serve the People of God in Sydney’s Northern Beaches, the North Shore and the Central Coast. Our communities are nourished and sustained by the sacramental life of the Church celebrated and available through its 27 parishes and ecclesial communities, 44 Catholic schools, diocesan agencies and ministries. The Diocese works alongside local people and organisations to provide a diverse range of spiritual, pastoral, educational, social and community support services for those who live and work in the Diocese.

About the Role

The Administration Assistant is a key member of the Administration and Finance Team whose purpose is to work in collaboration with that team to provide support in the execution of the team’s mission. The support provided will primarily be associated with processes relating to governance, legal, committee meetings and policy maintenance. This role will also work alongside the Mission Area of the Administration and Finance Team in serving the broader work of evangelisation.

More specifically, the Administration Assistant will be responsible for (but not limited to) the following:

• Diary management, processing incoming and outgoing correspondence, arranging travel, collating travel claim expenses, managing telephone screening, and developing and maintaining filing systems
• Word processing, document drafting, proof reading, document collation and filing
• Coordinating meeting times, booking venues, facilitating requests for technology and setting up for meetings
• Preparation of documents including policies, guides, templates and letters including formatting, style proofing, collating and combining interagency information into single reports
• Compiling, editing and printing documents using work processing programs and desktop publishing applications
• Monitoring the quality of documentation in accordance with editing standards, ensuring compliance with the Diocesan style guide
• Assisting with the drafting and distribution of agendas before meetings, reviewing and collating papers for meetings, including the logistical coordination for meetings
• Providing general administration for meetings including drafting minutes, maintaining meeting schedules and preparing/processing papers and agendas.

This position is a full-time role and based at Pennant Hills.

Key Requirements

The Administration Assistant will ideally possess the following knowledge, experience and qualifications:

• At least 5 years previous experience working as a word/document processor or similar role, particularly in an environment that requires a high level of speed and accuracy
• Experience in applying style guides or style manuals to a range of communications
• Experience in the use of document storage applications
• Highly developed written and verbal communication skills including advanced proofreading and editing skills and the ability to draft and format documents, correspondence and other communications
• Sound time management and organisational skills and the ability to see a task through to completion with minimal direction
• Ability to operate with a high degree of accuracy in all tasks
• Ability to use initiative
• Highly developed verbal and written communication skills, especially in business writing and in conversations and interactions with others
• The ability to reprioritise and reorganise priorities
• High level skills in contemporary computer applications including the Microsoft Office suite and desktop publishing applications.

Enquiries and Application Process

For a confidential discussion about this position and to obtain a copy of the Position Description please contact Anthony Spata at Reach HR on 0402 210 055 or [email protected]

Applications should be sent directly to [email protected] and must include a resume and cover letter outlining your experience and suitability for the role, in particular, how you meet each of the Key Requirements outlined above.

Applications close 7 October 2025.

Preferred candidates will be required to have a National Police Check clearance and appointment will be subject to satisfactory check outcomes.

Only candidates with the right to work in Australia may apply for this position.