• Join a small, supportive team
• For-purpose employer
• Located in Sydney’s vibrant inner-west

About Us

The Catholic Archdiocese of Sydney (the Archdiocese) is made up of over 130 Parishes, ecclesial movements, lay communities and ethnic chaplaincies.  As well as nurturing the spiritual lives of hundreds of thousands of Catholics, the Archdiocese supports thousands more in the local community through health and aged care, education, welfare and community services.

As an organisation, we are guided by our Mission, Vision & Values (https://www.sydneycatholic.org/mission-vision-values/) and are committed to supportive, respectful and ethical behaviour, with a dedication to justice, fairness and outreach to those in need.

The Office of the Executive Director, Administration & Finance is seeking an enthusiastic Administrative Assistant to join our team.

About the role

Reporting to the Executive Officer (Office of the Executive Director, Administration & Finance) and working collaboratively as a team member, you will provide administrative support to assist in the efficient running of the Office.

You will carry out general administrative duties such as typing, copying, scanning, printing, collating, and binding documents; filing and archiving documents and records; assisting with calendar management and organisation of meetings; booking and managing travel arrangements; and assisting with the preparation of documents and presentations, using Microsoft Office and other applications.

Using your exceptional communication and interpersonal skills, you will respond to verbal and written enquiries from staff, parishes, agencies, service providers and other external stakeholders.

In performing your role, you will manage sensitive information in a confidential manner and act professionally as a representative of the Executive Director.

The role is a permanent, full-time role based in Leichhardt, Sydney.

About You

Your can-do attitude, flexible approach to work and service focus is key to this role, as is your ability to work both independently and as part of a small team to provide efficient and timely administration support.

As the ideal candidate, you will satisfy the following Key Requirements:

• Experience in a similar administrative role
• Demonstrated record of being well-organised and ability to prioritise tasks, particularly under pressure
• Knowledge of office management systems, practices, and procedures and proficiency using contemporary workplace technology, particularly across the Microsoft suite of programs (experience in using iManage and ExpenseMe Pro would be an advantage)
• Excellent oral and written communication and interpersonal skills, and demonstrated ability to work collaboratively and build positive relationships
• Demonstrated ability to maintain discretion and confidentiality
• Knowledge of, or willingness to learn, Archdiocesan structures and processes
• Demonstrated commitment to the ethos and values of the Catholic Church.

What’s on Offer?

• An opportunity to build your career within a large, for-purpose organisation
• Be part of a team providing impactful work
• Additional paid and unpaid leave options, including extra paid time off between Christmas and New Year’s
• Professional development opportunities and study support subject to certain conditions
• Free access to a custom-built, on-site gym
• Subsidised meals and coffee.

Enquiries and Application Process

To obtain a copy of the Position Description or enquire about the role, please contact Nevine Piperides at Reach HR on 0418 698 327 or [email protected]

Applications must include a resume and cover letter.  Your cover letter must address how your skills, knowledge, experience and personal attributes align with each of the Key Requirements of the role as outlined above.

Applications are to be sent to Nevine at [email protected] .

Interested candidates are encouraged to apply as soon as possible as applications will be considered as they are received and until the role is filled.

As this is an ongoing role, only candidates with the unrestricted right to work in Australia may apply for this position.

Preferred candidates must have relevant employment check clearances.

The Archdiocese is wholly committed to ensuring the safety, well-being and dignity of all children and adults at risk, and acknowledges its important legal, moral and spiritual responsibility to create a safe and nurturing environment for those children and adults at risk. The Archdiocese has a zero-tolerance approach to child abuse. Staff are encouraged to read the Archdiocese Commitment Statement and Safeguarding Policy.