• Unique role with administration focus
• Not-for-profit organisation
• Part-time, based in Melbourne’s eastern suburbs

About Us

Emerging Futures Collaborative Limited (EFCL) is a not-for-profit organisation, established to support and serve Religious Institutes in transition across Australia.  These Religious Institutes are known as our Service Partners.

EFCL’s services include transition support, health and wellbeing coordination, administration, and community coordination.  We provide these services while also honouring each Service Partner’s legacy and mission.

We are seeking a Coordinating Assistant to join our team to help support one of our Service Partners, the Sisters of Our Lady of Sion.

About the Role

Reporting to the EFCL Shared Services Manager, you will coordinate the practical, administrative and communication supports that enable the Sisters to continue living their religious life and mission.

You will assist the Sisters to remain connected with their community, as well as current and past ministries; and to remain informed and engaged in the life of the community, while respecting their independence, wishes and decision-making.

Using your outstanding organisation skills, and in collaboration with the Sisters, you will coordinate the planning and administration of Assemblies including agendas, logistics, minutes and follow-up actions.

Other responsibilities include initiating and coordinating the editing and publishing of the monthly newsletter; maintaining records and documentation; assisting the Sisters to access services, resources and external agencies as needed; and liaising with those supporting the Sisters to ensure services are coordinated and responsive.

The position is part-time, 16 hours a week, ideally to be worked across three days, and is based in Box Hill, Melbourne. Travel within Melbourne will be required.

About You

Your experience providing administration support, and skills in coordinating activities and services, are key to this role. Just as important is your commitment to EFCL’s values of respect, integrity, collaboration, deep listening, and accountability, and respect for the charism of the Sisters of Our Lady of Sion.

Specifically, as the ideal candidate for this role, you will meet the following Key Requirements:

• Relevant qualifications or experience in administration, community services, aged care, pastoral administration or a related field
• Experience coordinating services or supporting communities, preferably within the not-for-profit or faith-based sector
• Strong organisational and administrative skills and ability to work independently, as well as part of a team
• Good communication and interpersonal skills and demonstrated ability to develop positive relationships and work collaboratively with others
• Genuine respect for the dignity, experience and independence of the elderly
• Sound judgement and demonstrated ability to maintain discretion and confidentiality
• Current, unrestricted driver’s license, access to a comprehensively insured and roadworthy motor vehicle, and willingness to travel to Sisters’ locations and to attend meetings and Assemblies.

What’s on Offer?

• The opportunity to support those who have dedicated their lives to supporting others
• Work-life balance
• Attractive remuneration.

Enquiries and Application Process

To obtain a copy of the Position Description and instructions on how to apply, please contact Nevine Piperides at Reach HR on 0418 698 327 or [email protected].

Applications close Friday, 25 September 2026; however, interested candidates are encouraged to apply as soon as possible, as applications will be considered as they are received and suitable candidates shortlisted.

Additional Requirements

The successful candidate must have a National Police Check clearance prior to employment.

As EFCL holds a duty of care to our Service Partners, the majority of whom have elderly members, the successful candidate must be willing to comply with EFCL’s Vaccination Policy.

Only candidates with the unrestricted right to work permanently in Australia will be considered.