• Join a great team in a mission-focused organisation
• Support the Province Leader and Council
• Based in Hawthorn East (Victoria), close to public transport

About us

The Congregation of Jesus (Loreto Sisters) is a Catholic congregation founded by Mary Ward. Our Mission is to transform the Church and the world, particularly by empowering women to seek truth and do justice.

We have established communities and schools across the world. Within the Province of Australia and South-East Asia, the Sisters are located across Australia, Philippines, Timor-Leste and Vietnam. Our office, the Loreto Centre, is located in Hawthorn East, Victoria.

We are seeking an experienced and driven Executive Assistant to join our team.

The role

Reporting to the Province Leader, and working closely with the Leader and Province Council, you will provide exceptional executive and administrative support to help them in their role.

You will be a problem solver who excels at communication, organisation and planning.

You will ensure the Province Office runs smoothly, visitors are warmly greeted, and the Chief Operating Officer is kept informed of relevant operational matters.

Using your outstanding organisational skills, you will manage all aspects of meeting administration, including organising meetings, collating and distributing agenda papers, taking minutes and proactively following up on action items. You will also prepare reports and presentations and arrange events on behalf of the Province Leader and Council members.

Other responsibilities will include triaging incoming correspondence, drafting letters and documents, collecting and analysing information, maintaining filing systems, and diary management.

In undertaking your work, you will ensure confidentiality and discretion, and uphold the charism of Mary Ward and the spirit, values and ethos of Loreto.

The role is a full-time role, however, consideration may be given to a four-day working week for a standout candidate.

About you

Your experience in providing exceptional, high level executive and administrative support are critical for this role. Just as important is your can-do and flexible approach to work.

Specifically, as the ideal candidate for this role, you will meet the following Key Requirements:

• Experience in supporting a CEO and producing board packs, minutes and actions
• Demonstrated high level skills in the Microsoft Office Suite, including advanced level Microsoft Word, PowerPoint and Outlook, and intermediate Excel
• Ability to handle sensitive information, maintain confidentiality and professionalism at all times.
• Highly developed written and verbal communication and interpersonal skills
• Demonstrated initiative, attention to detail and ability to problem-solve
• Ability to manage a variety of tasks simultaneously, prioritise effectively and meet deadlines
• Adaptability and flexibility
• Demonstrated ability to work collaboratively and supportively in a team environment, and to also work autonomously with minimal supervision
• Willingness to work outside of business hours on occasion, for example, Province Council meetings, or events.

What’s on offer

As well as an opportunity to work for an organisation with a strong social justice focus, we offer the following benefits:

• Attractive salary based on experience
• Flexible working arrangements considered
• Opportunity to salary package, which can increase your take-home pay.

Enquiries and application process

For a confidential discussion, and to obtain a copy of the Position Description and instructions on how to apply, please contact Nevine Piperides at Reach HR on 0418 698 327 or [email protected].

Applications close Saturday, 7 February 2026.

Additional requirements

Preferred candidates must have a Working with Children Check clearance prior to employment.

As this is an ongoing position, the successful applicant must have an unrestricted right to work in Australia.