SPIRITUALITY MINISTRY, SISTERS OF ST JOSEPH

Finance and Administration Officer (Part Time – 18-20 Hours per week-Flexible)

Norwest Sydney NSW

The Spirituality Ministry, Sisters of St Joseph’s (SOSJ) is a none for profit Catholic organisation, committed to a “whole of ministry” framework, which offers new and exciting possibilities.

The SOSJ Ministry overseas seven conference and retreat centers across the country.

Purpose:

Uphold, through word and deed, the ethos and mission of the Spirituality Ministry of the Sisters of Saint Joseph.

• Inspired by the Gospel and the lived example of St Mary Mackillop and Father Julian Tenison Woods, we invite all to encounter the Sacred at the heart of everyday life

We value, respect and are committed to the safety of all people. We have a zero tolerance for adult and child abuse or mistreatment. All employees have a responsibility to commit to a culture of safeguarding. This includes completing safeguarding induction training and possibly ongoing safeguarding training.

Key Responsibilities:

The Finance and Administration Officer will cover all accounts payable, payroll and other ad hoc tasks as directed by the Finance and Shared Services Manager.

Accounts Payable:

• Process supplier invoices, ensuring compliance to payment terms on the organisation’s finance system.
• Prepare bi-monthly pay runs
• Communicating with suppliers regarding billing, payments or recovery of over-payments and addressing any other queries
• Reconciling staff credit cards and petty cash transactions.

HR/Payroll:

• Process fortnightly payroll, oversee payroll changes, ensure compliance with laws and internal policies
• Maintain accurate records and resolve HR/Payroll related issues in a timely manner
• Drafting employee’s position description, publishing job advertisements,
• Monitor/update Working with Children Check (WWCC) records for staff
• Consult with Catholic Employment Relations, liaise and provide HR advice to Centre Managers.

Other duties:

• Processing company credit card applications/cancellations and card limits etc
• Monitor daily transactions in the bank and record keeping
• Assisting in annual budgeting, monthly board reporting and month/year-end forecasts of revenue and expenditure
• Assisting in the annual external audit of accounts
• Ad hoc duties when required.

What we offer:

• An environment where people of all faiths can feel comfortable and empowered to be the best version of themselves
• Flexibility, support and positive reinforcements
• Opportunity to learn, grow and contribute to the organisation in an empowered and autonomous manner.
• Professional development and opportunity to enhance skills and knowledge

Necessary criteria:

• Qualifications in, finance, accounting, general bookkeeping and business administration or equivalent experience
• Good organisational and time management skills
• Attention to detail, strong analytical and problem-solving skills
• Proficiency in MS Office/Office 365 and accounting software
• Excellent written and verbal communication skills
• Flexible and able to work well both autonomously and in a team environment
• 3-5 yrs experience in similar or role in the hospitality industry or other relevant organisations.
• Current working with Children Check
• Current crime checks certificate or willingness to obtain one
• Willingness to embrace and respect the Purpose, Vision, Mission and Values of the Spirituality Ministry

How to apply:

Please apply through the seek website or send through a written application along with a current resume to [email protected]

Applications close on Friday the 7^th February 2025

Please note that interviews will commence on receipt of applications and only shortlisted candidates will be contacted.