• Diverse role in a supportive team
• Permanent, full-time position
• Stanmore location and close to public transport

About Us

The Institute of Sisters of Mercy of Australia and Papua New Guinea (Institute) is a Catholic religious institute whose sisters are involved in a variety of ministries including health, education, social welfare, advocacy and environmental sustainability.  Together with lay staff, the Institute seeks to make a positive impact on the lives of others and the planet.

About the Position

Reporting to the Executive Assistant to Leadership, the Senior Administration Officer is a key hands-on role responsible for providing timely and efficient administration support to the Institute Leadership Team and to the Executive Assistant to Leadership.

Your role will include management of databases, record keeping and filing, administration support for Institute events and to be a back-up support as required for the Executive Assistant to Leadership.

The arrangement of travel, accommodation and visas is a key component of this role.  In collaboration with the Office Coordinator, you will assist with telephone enquiries and greet visitors.

You will be preparing papers and presentations for meetings, and coordinating in-person and video meetings including video set up, IT and catering. As required, you will be preparing and collating meeting agendas, taking minutes of meetings and following up action items from those meetings.

Central to this role will be your ability to understand and embrace the mission of the Institute, and be willing to actively support the Sisters’ purpose, vision and mission.

This position is a permanent full-time role and will be located at the Institute’s office in Stanmore, Sydney. The role will require you to undertake local travel and so a current NSW drivers’ licence will be required.

About You

Key Requirements for the role include:

• An understanding of, and an appreciation for, religious life and an openness to embrace the Institute’s mission
• Experience as a Senior Administration Officer and/or Personal Assistant/Executive Assistant
• Advanced level of competency using the Microsoft 365 suite, especially Word, Outlook and PowerPoint
• Experience with meeting platforms such as Zoom and Teams
• Excellent interpersonal and communication skills, both verbal and written
• Strong attention to detail
• Strong organisational skills with the capacity to manage competing priorities and meet deadlines
• Ability to work as part of a team
• The ability to be sensitive and discreet and hold confidentiality when required
• Hold a current NSW drivers’ licence
• Hold a current First Aid Certificate or be willing to do so.

Enquiries and Application Process

For a confidential discussion about this opportunity and to obtain a copy of the Position Description, please contact Anthony Spata at Reach HR on 0402 210 055.

Applications should be sent in confidence directly to [email protected] and include a resume and cover letter. The cover letter must outline your experience and suitability for the role, in particular, how you meet each of the Key Requirements outlined above.

Applications close 16 July 2025.

As this is an ongoing, full-time role, applicants must have an unrestricted right to work in Australia.

Incumbents in this position will be required to consent to a National Criminal History Check prior to the commencement of employment.