The Role:

Reporting to the Executive Assistant to Leadership, the Senior Administration Officer is a key hands-on role responsible for providing timely and efficient administration support to the Institute Leadership Team and to the Executive Assistant to Leadership.

Your role will include record keeping and filing, drafting correspondence, some travel arrangements, administration support for Institute events and back-up support as required for the Executive Assistant to Leadership. In collaboration with the Office Coordinator, you will assist with telephone enquiries and greet visitors.

You will be preparing papers and presentations for meetings, and coordinating in-person and video meetings including video set up, IT and catering. As required, you will be preparing and collating meeting agendas, taking minutes of meetings and following up action items from those meetings.

Central to this role will be your ability to understand and embrace the mission of the Institute, and be willing to actively support the sisters’ purpose, vision and mission.

This is a two-year, fixed-term position, can accommodate either full-time or part-time to fit in with your lifestyle and is located at the Institute’s office in Stanmore, Sydney. The role will require you to undertake local travel and so a current NSW driver’s licence will be required.

The Requirements:

• An understanding of, and an appreciation for, religious life and an openness to embrace the Institute’s mission

• Excellent interpersonal and communication skills, both verbal and written
• Experience as a senior administration officer and/or personal assistant/executive assistant

• Advanced level of competency using the Microsoft 365 suite, especially Word, Outlook and PowerPoint. Experience with spreadsheets will be an advantage
• Experience with meeting platforms such as Zoom and Teams
• Strong attention to detail
• Strong organisational skills with the capacity to manage competing priorities and meet deadlines
• Ability to work as part of a small and cohesive team
• Ability to be sensitive and discreet and hold confidentiality when required

You will meet and liaise with visitors onsite or callers by phone and a gentle and compassionate manner would be one that would fit well within the environment and the team.

An attractive salary is on offer commensurate with your experience.

The Organisation:

The Institute of Sisters of Mercy of Australia and Papua New Guinea is a Religious Institute of Catholic women who advance the reign of God by engaging in the spiritual and corporal works of mercy.

As women of mercy inspired by the gospel and their foundress, Catherine McAuley, their mission is to live hospitality, compassion and justice. Their ministries include health, aged care, education, social welfare, advocacy and environmental sustainability.

The Process:

For further information or to request a copy of the Position Description, please contact Vivian Meloni at Complete Recruitment Matters on 0438 001 840 or simply click onto the apply button to submit your cover letter and resume for consideration.

The Institute is committed to creating a culture of safety and respect for all, including prioritising the safety and best interests of all children and vulnerable adults with whom we have contact.

All staff are expected to take all reasonable steps to ensure the protection of children and vulnerable adults and to comply with our safeguarding policies and procedures, including responding to and reporting all suspicions and allegations of abuse.

Please note: This position does not have a set closing date. Applications will be reviewed as they are received, and interviews may take place at any time. We encourage you to apply as soon as possible to ensure your application is considered.