Working closely with the Coordinator and Engagement Officer, you will play an important role in creating a culturally safe, inclusive and hospitable environment while supporting programs, gatherings, education activities, communications and initiatives that celebrate faith, culture and community. This is an excellent opportunity for a proactive administrator who is passionate about people, values meaningful work and wants to contribute to the mission of ACMV.

About the Aboriginal Catholic Ministry Victoria

Aboriginal Catholic Ministry Victoria (ACMV) is a ministry of the Catholic Archdiocese of Melbourne; that supports, forms and presents the voices of Aboriginal Catholic people of Victoria to the wider Catholic Church community. ACMV strives to be recognised for its commitment to Aboriginal and Torres Strait Islander people as having their rightful place in the Church and the wider community. Inspired by the Gospel, we are committed to the dignity of each person, to open hospitality, and to be a place of connection for Aboriginal Catholics.

Based at the ACMV Centre in Thornbury, this role offers an opportunity to bring strong administrative and organisational skills to a ministry centred on faith, culture, community, hospitality and reconciliation.

Summary:

The Administration Assistant plays an important role in the day-to-day life and operation of Aboriginal Catholic Ministry Victoria, providing administrative and operational support to the Coordinator and Engagement Officer and helping to ensure the ACMV Centre is a welcoming, culturally safe and spiritually supportive place.

Alongside general administration, the role supports ACMV’s engagement and connection with Aboriginal and Torres Strait Islander Catholics across the Archdiocese of Melbourne and wider Victoria. The Administration Assistant will assist with community gatherings, Masses, prayer, workshops, education programs, tours and other ACMV initiatives that support, connect and spiritually nourish Aboriginal and Torres Strait Islander Catholics.

The role will engage with a diverse range of people including Aboriginal and Torres Strait Islander community members, teachers, parish leaders and clergy, volunteers, visitors, ACMV partners and Archdiocesan colleagues. We are therefore seeking someone who combines strong administrative capability with warmth, discretion, cultural sensitivity and a genuine commitment to the purpose and mission of ACMV.

Responsibilities:

Provide high-quality administrative support to the ACMV Coordinator and Engagement Officer and contribute to the effective day-to-day operation of the ACMV Centre.
Be a welcoming and professional point of contact for community members, visitors, parishes, schools, volunteers and other ACMV partners.
Manage incoming calls, enquiries and correspondence, providing accurate information and appropriately directing enquiries.
Maintain community contact lists and support the distribution of communications in accordance with Archdiocesan processes.
Assist in organising and coordinating meetings, gatherings, events and other ACMV activities.
Prepare internal communications, correspondence, memos, reports and other administrative documentation as required.
Support the planning and delivery of ACMV Centre initiatives, including Masses, prayer gatherings, workshops, education activities and tours.
Assist the Coordinator with grant submissions and related administrative requirements.
Monitor maintenance matters, record issues and assist with coordinating building services visits to the ACMV Centre.
Ensure that professional standards and safeguarding requirements are incorporated into programs and offerings to ensure the safety, protection and well-being of staff, students, and visitors to ACMV initiatives.
Take reasonable care to protect the health and safety of self, fellow staff and others in the workplace.

What you bring:

You will be an organised, approachable and dependable person who enjoys supporting others and contributing to a welcoming and community-focused environment.

You will bring:

Experience in administration or a similar support role, with strong organisational and time-management skills.
Excellent attention to detail and the ability to prioritise competing responsibilities and work with an appropriate level of autonomy.
Strong written and verbal communication skills, with the capacity to engage warmly and professionally with people from a diverse range of backgrounds.
Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook and Teams.
A professional and friendly manner, together with discretion and sensitivity when dealing with confidential information.
An understanding of, or willingness to deepen your understanding of, Aboriginal and Torres Strait Islander cultures, histories and contemporary experiences.
The capacity to engage respectfully and sensitively with Aboriginal and Torres Strait Islander people and communities and to contribute positively to a culturally safe environment.
An understanding of and respect for the mission, values and teachings of the Catholic Church, together with a willingness to contribute to the particular mission and purpose of Aboriginal Catholic Ministry Victoria.

Aboriginal and Torres Strait Islander applicants

Aboriginal Catholic Ministry Victoria is committed to strengthening the participation, leadership and voice of Aboriginal and Torres Strait Islander peoples within the life of the Church.

We welcome applications from suitably qualified candidates from all backgrounds and particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to Apply

If you believe your skills and experience align with this position, we would love to hear from you.

To submit an application, please click apply and provide a copy of your current resume and a cover letter.

Please note: We will be reviewing applications on a rolling basis. We encourage you to apply as soon as possible.

Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.

The Archdiocese is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.